Organizing a conference is more than just providing a platform for meaningful discussions. The organizer needs to delve deep into many issues when it comes to selecting the perfect conference venue. Since there is nothing like one-size-fits-all for conference venues, you will first need to have an idea of the number of people attending, their age group and food and accommodation needs. Here’s a look at some of the important parameters you need to look into:
Accessibility – An ideal conference venue should be easily accessible by train, plane or good roads. The venue should also have sufficient parking space for the attending guests.
Accommodation – You should look for a venue that also provides accommodation as many guests might be coming from far-flung areas. A number of hotels offer up-to-date conference halls too. Look for one that offers a Wi-Fi connection.
Technology – Ensure that the conference hall comes fully-equipped with the latest in audio-visual equipment and is backed with internet availability. Ensure there is enough space for whiteboards and projectors as well as sufficient electrical outlets within the conference hall too. It’s best to visit the facilities before finalizing the venue.
Catering – Your choice of conference venue should also offer decent catering arrangement for the attendees. To keep your guests comfortable means providing the best dining for them. Choice of multi-cuisine facilities makes it easier to take care of the differing gastronomic needs of all the guests. Ensure that there is vegetarian food available too.
Staff – In order to have the event go off smoothly, ensure an adequate number of staff to look into all the different aspects. There should be someone on the ground to welcome the conference attendees and complete their registration formalities. Ensure that they are shown to their respective accommodations as the case may be. There should also be someone professional to take care of their food and beverage needs. Another person with technical knowledge should be around to ensure the audio-visual equipment usage goes hitch-free.
The Raviz Calicut hotel in Kozhikode, Kerala, offers excellent conference facilities. It offers ‘The Senate’ hall which is ideal for seating around 60 guests theatre-style. Another facility, ‘The Empire’ can accommodate up to 175 people, with both halls offer well-appointed spaces with the best of audio-visual facilities. And with the easy availability of well-appointed rooms, a car park that accommodates more than a 1000 vehicles and three multi-cuisine restaurants to cater to every taste, the Raviz Calicut is your best venue choice!
What’s more, it’s just 29km from the airport and 3km from the railway station, making it easily accessible too.